Finance Assistant - International Federation of Red Cross and Red Crescent Societies, Amman Delegation Office

Background:

Founded in 1919 IFRC is a membership organization comprising 186 member Red Cross and Red Crescent societies governed by a Governing Board and with management support provided by a Secretariat with more than 65 delegations strategically located to support activities around the world.



Purpose:

The Finance Assistant is responsible -under the overall control of the Finance Manager- to provide the required assistance for the overall financial management of the office in Amman, including but not limited to the cash assistance program, ERU operation and providing support to the Finance Manager to ensure an optimal timely performance.



Key tasks:

 Provide assistance in all tasks related to financial management related to the Jordan side of the regional appeal for Iraq, Lebanon and Jordan

 Daily data input into Coda financial system in an accurate, efficient & timely manner

 Checking financial codes are correct before booking the transactions, and inform line manager of any unavailable codes in the Coda system

 Organizing & filing of CODA documents, according to the standard filing system

 Prepare monthly field returns files to be submitted to Zone Finance Unit in accordance with deadlines, ensuring availability of all supporting documents, and inform line manager of any missing documents

 Petty cash management where necessary, including ensuring all transactions are correctly authorized and fully documented. Preparation of monthly cash count and obtain required management signature. If appropriate more regular cash counts should be undertaken

 Monitor office petty cash balances, and advice on any need to re-feed petty cash on a timely manner

 Follow up on reimbursement of private calls/costs by office staff

 Preparation of the office payment authorizations for signature, ensure that all supporting documentation is attached

 Ensure that all payments are validated by the senior finance in charge, and approved by the budget holder

 Assist in preparing cheques where necessary

 Provide the working advances to office staff on time without delay

 Monitor working Advances given to staff and obtain staff sign off on outstanding balances at month end

 Follow up & ensure clearance of working advances

 Calculate, reconcile and advise staff on outstanding working advance amount

 Checking working advance reports received from NS’s and prepare comments if any, input into CODA

 Advise Finance manager on any pending working advance which requires his action to solve the issue

 Assist with preparation and coding of staff working advance journals where necessary

 Any other tasks assigned by the Jordan IFRC Finance Manager



Duties applicable to all staff:

 Work towards achievement of the Federation goals and in the region of operation through effective managerial and lateral relations and teamwork

 Ensure understanding of roles, responsibilities, lateral relationships and accountability

 Perform other work related duties and responsibilities as may be assigned by the supervisor



General:

 Be aware of Federation’s financial procedures, budgeting system, reports, monthly accounts closure, bank reconciliation & processes

 Checking pending invoices received from supplies, and advise on required action

 Provide reports from to office staff as requested



Lateral relationship:

 Establish and ensure effective working relationships with the staff, management & related work partners

 Ensure effective working relationships with technical and service departments in the zone as required



Accountability:

 Ensure compliance with Federation procedures, regulations and policies in the area of operation

 Seek management and policy advice and guidance as required

Job Details

Date Posted:	2014-05-04
Job Location:	Amman, Jordan
Job Role:	Accounting/Banking/Finance
Company Industry:	Other

Preferred Candidate

Career Level:	Mid Career
Degree:	Certification / diploma

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Date Posted: May 04, 2014 at 03:36PM

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Finance Assistant - International Federation of Red Cross and Red Crescent Societies, Amman Delegation Office