Job Objective:
Provide the necessary administrative support to the department by working closely with the Head of Department. to ensure error-free data documentation and to support the activities and the productivity of the department in an effective and efficient manner
Key Responsibilities and Accountabilities:
* Act as first point of contact for both internal and external parties who wish to contact the department for enquiries.
* Handle the department head’s day to day time diary to ensure the absence and/or resolution of conflicts and a proper time management system.
* Arrange meetings and coordinate schedules of the immediate manager and communicate with the concerned parties/department to manage the same (confirmations / reminders/ logistics etc).
* Handle the criticality and prioritization of phone calls, facsimiles and emails in order to assist the department with the time management process.
* Receive, sort and distribute mail and facsimiles, prepare and arrange for the distribution of outgoing mail and facsimiles.
* Maintain the filing system of all related documentations in order to facilitate future referencing and easy accessibility.
* Prepares LPOs as requested and when required.
* Follow, store and make available all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
* Attend meetings as requested by the immediate manager to take and circulate meeting minutes. Draft and/or type reports and correspondences in order to ensure consistency and standardizations of formats.
* Maintain contacts with internal departments through regular follow up to ensure the successful completion of all required tasks.
* Research information as required by the direct manager
Organize and coordinate conferences and travel arrangements as requested.
Job Details
| Date Posted: | 2014-08-29 |
| Job Location: | Doha, Qatar |
| Job Role: | Secretarial |
| Company Industry: | Utilities |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Certification / diploma |
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Date Posted: August 29, 2014 at 09:27PM
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