Administrative Assistant - Boeing

This position is with Boeing International Corporation (BIC) Dubai, Shared Services Group. The position reports to the BIC Dubai Business Support Manager (BSM) and includes 75% administrative support to the BIC Dubai SSG team and 25% of Executive Support for the India, Middle East, Africa (IMEA) region and its Regional Leader.



Key Responsibilities:



• Payment request preparation for BIC Dubai local office, assignees, and local hires including reviewing for compliance, scanning invoices, preparing and submitting the payment request forms to the Regional Payment Center, tracking of invoice status utilizing available web based and Oracle tools, and proper retention of invoices and payment request forms in accordance with the Boeing Records Information Management (RIM) and local regulatory requirements.

• Assists the BSM with maintaining a database of cost and expenditures in support of budget planning and tracking including the estimate at completion (EAC) and the Long Range Business Plan (LRBP).This includes retrieving data from internal systems, updating excel models and trends with expenditures versus plan on a monthly, quarterly, annual basis. Assists in the development of recommended solutions within budget and schedule and presents recommendations to the BSM. Inputs in the Electronic Cost Management Information (ECMI) Oracle database upon approval and is able to extract data as needed. Attends Finance Budget Planning meetings along with Business Support Manager. Assist in clearing payments relating to office and employees.

• Supports other administrative functions in support of the International Business Support (IBS) work scope in region. Supports Local and Regional Offsites and Meetings in planning, logistics, operations.

• Support planning and implementation of IMEA Executive visits of Shared Services personnel.

• Works closely with the regional leader and the regional BSMs as well as US based personnel.

• Works closely with the Travel@Boeing Concur booking and expensing system.

• Preparation of executive itineraries utilizing Microsoft Office Word, PowerPoint and Excel.

• Completes executive briefing charts utilizing PowerPoint.

• Booking and expensing of regional leader travel.

Job Details

Date Posted:	2013-08-29
Job Location:	Dubai, United Arab Emirates
Job Role:	Administration
Company Industry:	Airlines/Aviation

Preferred Candidate

Career Level:

Mid Career

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Date Posted: August 29, 2013 at 11:18AM

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Administrative Assistant - Boeing