Administrator - Manpower Middle East

A Global leader serving the energy industry is currently seeking to recruit Administrator. You will be reporting directly to the Director - Middle East office



PURPOSE: Primary Responsibilities. - Provide excellent administrative support to Peerless Middle East and Peerless’ internal and external customers - Secondary Responsibility - Be an expert multi-tasker to support company operations by maintaining office systems. KEY RESULT AREAS: Administration Provide Personal Assistance to Management Oversee expenses and petty cash Maintain HR and Training Records Team Working and Self Development ADMINISTRATION - Develop, implement and maintain administrative systems, including the Group’s ERP system. Consider ways in which the flow of documentation and information recording can be streamlined and improved between Peerless UAE and UK offices. - Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement. Investigate provision of efficient office equipment if it is required and justify costs. - Expense and Petty Cash Management. - Provide Personal Assistance and carry out special projects for Director of Sales. - Drafting of Company letters and emails and proof reading for Management - Co-ordinate with department and PEL organising meetings and exhibitions. - Maintain central record of supplier details and keep up to date within ERP system. - Manage sales enquiry process working with Engineers to ensure even distribution of workload and on-time quotation (Post training and transfer of responsibility from PEL UK Office) - Maintain order to place list. - Complete pre-qualification documentation/questionnaires - Update Project Tracker document. - Attend and minute weekly sales meetings, minute and update ERP system accordingly. - Deal with day-to-day tenancy issues, retain agreements and conduct negotiation if required. - Liaise with freezone authority for staff employment, visas etc, face to face with DMCC and via the Dubai trade portal. - Arrange travel: flights, hotels. - Keep central diary up to date with a schedule appointments/travel/holiday/sickness. - Maintain telephone and fax lists. - Answer telephone. - Filing. - Maintain all company supplies such as kitchen stocks, stationery, and toiletries. - Prepare courier packages and arrange delivery. - Organise and provide refreshments and light meals for boardroom guests. HR AND TRAINING MANAGEMENT - Personnel Records - Maintain personnel and training records. Maintain records of holidays and sickness and any disciplinary matters - Training - locate and organise training planned by Director of Sales. __________________________________________________________________________ SELF DEVELOPMENT AND TEAM WORKING Comply with the QA manual and PEL established and written procedures Attend in-house training sessions Attend in-house team and individual development training sessions Prepare and expedite for own appraisal Research and report to management external training and development opportunities of mutual benefit Recommend training requirements and submit to management PURPOSE:



Primary Responsibilities



- Provide excellent administrative support to the company and company's internal and external customers



Secondary Responsibility



- Be an expert multi-tasker to support company operations by maintaining office systems.



KEY RESULT AREAS:



Administration

Provide Personal Assistance to Management

Oversee expenses and petty cash

Maintain HR and Training Records

Team Working and Self Development



ADMINISTRATION



- Develop, implement and maintain administrative systems, including the Group’s ERP system. Consider ways in which the flow of documentation and information recording can be streamlined and improved between UAE and UK offices.

Job Details

Date Posted:	2013-10-27
Job Location:	Dubai, United Arab Emirates
Job Role:	Administration
Company Industry:	Energy; Administration

Preferred Candidate

Career Level:

Mid Career

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Company:

Date Posted: October 27, 2013 at 06:30AM

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Administrator - Manpower Middle East