Receptionist - Boeing

Key Responsibilities:



• Greets, screens and directs visitors at company sites to specific locations and offices.

• Issues badges and passes to visitors authorized to enter company property, acts as focal for receipt and delivery of mail including express packages, and provides general company location and policy information to inquirers.

• Applies appropriate protocol, discretion, and diplomacy when assisting such visitors as government officials, company, customers, and the media, and shows sensitivity to the culture and customs of local and foreign visitors.

• Participates on team tasks to improve office and reception processes, documents reception conditions, and implements changes.

• Manage incoming and needed outgoing phone calls and access to/from office of office occupants and visitors in accordance with office safety and security policies and procedures, including managing Office Security processes and equipment.

• Provide office support for business travelers and travelers requiring general/emergency assistance, also by providing assistance with flight booking and transportation arrangements of travelers.

• Schedule use of conference rooms; keep track of office occupants including all visitors. Document office visitor traffic.

• Manage Outsourced Cleaning Company Personnel, Maintenance personnel

• Guide visitors to some office safety measures, coordinate with DAFZA air-conditioning, electrician, building security, and other departments as necessary. Assist Office Administrator with internal Forms and filing such as Payment Request Forms, Travel Expense Reports etc.

• Perform proficient communications with customers and business partners (via all office communication channels) to effectively support office activities.

• Provide general office assistant support to in-office management and business administration personnel as required, and manage office stationery and kitchen supplies including stock holding and ordering, and other tasks as instructed by the manager.

• Maintaining office inventory listing, coordinating the updates in cooperation with the Office Manager.

• Making all necessary arrangements for internal & external business meetings supported by the business unit (in coordination with concerned focal).

• Assisting in selected functions such as scanning, photocopying and filing documents.

• Assisting in Office Administration jobs as back-up when required.

• Assisting in data entry processing and providing support to BU leader(s) when required.

• Other duties as assigned by management.

Job Details

Date Posted:	2013-10-27
Job Location:	Dubai, United Arab Emirates
Job Role:	Administration
Company Industry:	Airlines/Aviation

Preferred Candidate

Career Level:

Mid Career

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Company:

Date Posted: October 27, 2013 at 07:27AM

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Receptionist - Boeing