Executive Assistant - CA+

Provide all administrative support to the CEO at a consistent and exceptional level including, but not limited to:

• Provide general administrative/office support: typing, telephone, mail, copying, faxing, filing, calendar functions, voice mail and e-mail distribution lists etc. as well as office related projects/tasks.

• Manage and maintain complex calendar and travel needs (car, flight, hotel, etc.)

• Develop working relationships with external clients to facilitate the information flow and scheduling process.

• Maintain and develop working relationships with various support staff members to maintain information flow and scheduling process

• Type and prepare proposals, letters, memoranda and correspondence, etc.

• Provide production support including slide generation, graphics, proofreading, editing, copying and book binding

• Receive, screen, sort and prioritize all incoming mail and email; respond to inquiries as needed

• Reasonable assistance with personal tasks to leverage time

• Perform general office duties/assistance as needed, including back-up reception coverage

• Organize and schedule meetings and events; prepare logistics/equipment arrangements

• Maintain highest levels of internal and external confidentiality

• Coordinate committee meetings, arrange conference bridges, reserve conference rooms, organize food service

• Prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items

• Provide administrative support to all committee events

• Update mailing lists and databases in coordination with knowledge management staff, provide regular updates to committee members

Job Details

Date Posted:	2014-01-11
Job Location:	Jeddah , Saudi Arabia
Job Role:	Administration
Company Industry:	Engineering
Joining Date:	2014-02-01

Preferred Candidate

Career Level:	Mid Career
Degree:	Bachelor's degree / higher diploma

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Date Posted: January 11, 2014 at 07:12PM

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Executive Assistant - CA+