Office Coordinator

To be responsible for organizing and coordinating the activities of the department, provide administrative and secretarial support where required and serve as a custodian for all documentation handled in the department



Core Responsibilities:

• Manages the scheduling and coordination of departmental meetings and group activities

• Makes the travel arrangement for colleagues in the department, maintains the leave database, advises the colleagues on policies and other administrative assistance

• Coordinates with the Finance and HR department on policies and procedures to confirm eligibility and ensures compliance with organization practices

• Processes purchase requisitions, invoice requests, travel reimbursements, corporate expenses and other business related expenses

• Orders and distributes stationary, letter heads and business cards as per requirement

• Greets and receives all visitors in a pleasant and courteous manner, informs the required colleague with the department of the visitor’s arrival

• Handles couriers, letters and faxes and ensures tracking of documents and follows-up in case of delay or non-delivery

• Maintains a contact list of all colleagues to effectively manage colleague communication

• Assist in preparing documents for management in a timely and accurate manner

• Manages & Organizes department files and records and is the custodian of all business related contracts and correspondence

• Maintains all MIS Contracts and Licenses of the company

• Supports the department in business activities and projects, gathers information, coordinates with cross functional teams, and follows-up on behalf of staff

• Acts as backup in case of absence or unavailability for Executive Coordinators as and when requested

• Performs other responsibilities and tasks as required or as directed by department head from time to time



Self-Management:

• Strives to achieve the highest levels of proficiency on all competencies and skills required to perform the role

• Sets performance goals in the beginning of the year after discussion with the department head and ensures that the goals are achieved during the course of the year

• Identifies the training and development requirements for self and agrees on them with the department head to ensure that the required training is arranged and attended

Job Details

Date Posted:	2014-01-15
Job Location:	Kuwait
Job Role:	Administration
Company Industry:	Real Estate

Preferred Candidate

Career Level:	Mid Career
Degree:	Bachelor's degree / higher diploma

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Date Posted: January 15, 2014 at 07:42AM

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Office Coordinator