Purchase Supervisor - Chalhoub Group

Job Summary

The Purchase Administration Supervisor ensures accurate documentation of imports. He/she supervises a team of Purchase Administrators who is entrusted with the task of executing the purchase documentation function.

In their endeavor to excellence, the fundamental values all our employees must possess are Commitment, Integrity, Empathy and Flexibility



Main Responsibilities



 Supervise and Monitor the Purchase functions of the PSAS operations

» Supervision of Purchase Administration team in completing the Purchase documentation function

» Plan workload and coordinate amongst the team members to meet deadlines

» Coach / Guide and support Purchase team members to carry out Purchase documentation.

» Handle priorities as per customer importation requirements

» Prepare Checklist in coordination with Traffic department and Division prior to cargo arrival.

» Ensure all customer import requirements are completed

» Ensure all state, customs and other applicable regulations are followed while fulfilling customer requirements.

» Coordinate with Traffic department / WHS / Division & Accounts upon cargo arrival to proceed with cargo receiving.

» Coordinate with accounts for release of product for sales after approval of Item cost.

» Track, monitor and evaluate documentation turn around lead-time to reduce shipment release time and improve Customer Satisfaction

» Close analysis, promotion and identification of areas for improvement within the company’s Quality Management System

» Ensure to accomplish the yearly objectives set by the management.

» Excellent communication at all levels across all Companies and Divisions.

» Attend operational meetings with the customers on behalf of the Purchase Dept.

» Immediately report any breach in procedures, company policy or security to management.

» Monitor and maintain the divisions/ departments support services provided and prepare/ issue the monthly support services charges by division.

_____ %



 Purchase Order Supervisory

» Ensure Purchase Orders are entered in divisions Purchase Orders upon requisition

» Daily check and follow-up of all incoming communication. Check with concerned parties for analysis/action when required and passing on information to relevant parties

» Validate and transmit the suppliers PO upon receipt of the division’s orders. Check the details, issues the final PO and obtain the required approval from the divisions authorized parties.

» Verify receipts and other relevant documentation after the receipt of the suppliers invoices

» Submit supplier’s original documents duly stamped and legalized to forwarders for clearance as and when required

» Issue consignments GRN prior to the goods arrival at the warehouse

» Upload consignments based on the warehouse team completion of the GRN

» Monitor and report shortages/excesses/damages if any, to PSAS Manager.

» Issue and maintain the Forwarder’s report of expected shipments

» Maintain, update and issue Invoices from forwarders. _____ %

























 Team Supervisory

» Interview, select, provide training for, motivate and assess the performance of the team members

» Motivate team members to ensure customer service targets are met and budgeted financial goals are achieved

» Monitor performance level through KPIs

» Take initiative for identifying areas of improvement and working with management to resolve problems that arise

» HR Management: Annual leave planning, liaise with the department for people management, manage staff turnover. _____ %

Job Details

Date Posted:	2014-02-22
Job Location:	Dubai, United Arab Emirates
Job Role:	Purchasing/Procurement
Company Industry:	Retail/Wholesale

Preferred Candidate

Career Level:

Mid Career

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Date Posted: February 22, 2014 at 06:17PM

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Purchase Supervisor - Chalhoub Group