Executive Secretary - Qatar Petroleum International

• Act as first point of contact for both internal and external visitors wishing to contact the GMCS to ensure that only those having genuine and acceptable reasons may do

• Provide a complete correspondence service for the GMCS, routing correspondence as necessary and drafting replies where appropriate to ensure that all mail is dealt with efficiently and appropriately

• Arranges meeting schedules, appointments and travel plan itineraries for the GMCS.

• Provide a time management/diary service for the GMCS to ensure he is able to attend all key meetings at the appointed time

• Maintain, organize, analyze, update, retrieve data from SAP, access appropriate data files and update records accordingly in SAP.

• Maintain records/files, replenish stationary and arrange servicing of office equipment

• Make travel arrangements in a time-effective way, including complex itineraries/venues, ensuring most effective use of line manager’s time

• Generates presentation material / graphics and business reports for reviews/meeting.

• Attend meetings with the GMCS, and take notes then produce minutes of meeting.

• Collect required data and conduct preliminary analysis for the GMCS review

• Maintain structured data base of contacts for business units (internal and external) entities by functions and level.

Job Details

Date Posted:	2014-04-29
Job Location:	Doha, Qatar
Job Role:	Administration
Company Industry:	Oil/Gas

Preferred Candidate

Career Level:	Mid Career
Gender:	Female
Degree:	Bachelor's degree / higher diploma

Apply Now - Jobs in Qatar - Administration Jobs in Qatar - Search All Jobs

Company:

Date Posted: April 29, 2014 at 11:43AM

Apply Directly Here

Executive Secretary - Qatar Petroleum International