The Secretary is responsible for the provision of a comprehensive secretarial, administrative, and personal assistant function to the TALEX Line Managers projecting consistently high standards of professional practice, with an emphasis upon customer service and high quality standards of work presentation.
MAIN TASKS
• Take and relay accurate and timely messages from telephone callers, and answer queries where possible; dealing with incoming email, faxes and post, often corresponding on behalf of her Line Manager.
• Responsible for preparing briefings, presentations, draft reports and information summaries for the Line Manager and HODs, from a Line brief.
• Manage diary, telephone, meetings, correspondence and records. Provide personal confidential secretarial support and administrative management. Develop and maintain office systems like filing and information systems. Meet and receive visitors, respond directly to requests for information.
• Responsible for organizing meetings and events. To act as a point of referral on particular identified issues liaise with relevant individuals, external organisations, to arrange meetings, prepare agendas and draft minutes.
• Co-ordinate the follow-up action planning arising from internal and external meetings involving the Line Manager, specifically in relation to compliance with deadline dates, and the progress-chasing of action points.
• Carrying out background research and presenting findings; producing documents, briefing papers, reports and presentations.
• Organizing and attending meetings and ensuring the Line Manager is well-prepared for meetings.
• Prioritize own work to meet schedule and standards, and assist the Line Manager in the planning of his workload, including delegating tasks where appropriate and checking completion.
• Deputizing for the Line Manager, making decisions and delegating work to others in the Line Manager's absence.
• Arranging travel and accommodation for Line Manager and other staff and provide assistance for presentations.
• Direct involvement in a variety of special projects. This will involve tracking progress, following up on action points, researching and summarizing options. Carrying out specific projects and research; media relations and promotional work.
• Track operational performance against key measures and report exceptions to the Line Manager as suitable.
• Develop and update Power Point Presentations, Excel Sheets and Word Documents for and on behalf of the Line Manager.
Job Details
| Date Posted: | 2014-04-21 |
| Job Location: | Abu Dhabi, United Arab Emirates |
| Job Role: | Secretarial |
| Company Industry: | Manufacturing and Production; Manufacturing |
Preferred Candidate
| Career Level: | Mid Career |
| Gender: | Female |
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Date Posted: April 21, 2014 at 08:12AM
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Secretary - TAWEELAH ALUMINIUM EXTRUSION CO LLC - TALEX
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