Executive Assistant to the Managing Director

Duties and responsibilities includes but not limited to the following:



- Communication: Answer and respond to calls/emails, providing a high level of service; serving as all-around gatekeeper to the MD's office. May respond on behalf of the MD at times and take proactive measures where required



- Prepare materials for meetings: Spreadsheets, Power Points, Board Reports, Lotus Notes, etc. Meets daily with MD to review schedule; ensures that materials for meetings are received on a timely basis and are relevant, complete and accurate



- Travel Planning: Co ordinate logistics/itinerary for the MD including personal secretarial support on Travel Planning and Travel Arrangement



- Event Management: Co ordinate conferences and manage corporate events and corporate entertainment ventures



- Diary Management: Take a strategic approach in planning client meetings - Be proactive and flexible as schedules and priorities shift ensuring the most effective use of the MD’s attention and focus. Proactively monitor assigned executive’s schedules to identify conflicts and reach out for input / resolution before time or priority conflicts occur



- Expense Management: Responsible for processing and completing expense reports



- Administrative duties: This position executes a variety of routine and complex administrative duties in support of the day-to-day operations of the MD

As the executive assistant to the MD, you will demonstrate reliability, diplomacy and professionalism at all times

Job Details

Date Posted:	2014-07-27
Job Location:	United Arab Emirates
Job Role:	Secretarial
Company Industry:	Engineering; Secretarial; Administration
Joining Date:	2014-08-16

Preferred Candidate

Career Level:

Mid Career

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Company:

Date Posted: July 27, 2014 at 09:17AM

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Executive Assistant to the Managing Director