Executive Secretary

• Assist the Direct Manager/Head of Department.

• Attends meetings.

• Prepares Reports.

• Provide administrative and clerical support to departments or individuals.

• Schedule meetings and arrange conference rooms.

• Alert manager about cancelations or new meetings.

• Manage travel and schedule.

• Handle information requests.

• Prepare correspondence and stuff mail into envelopes.

• Arrange for outgoing mail and packages to be picked up.

• Prepare statistical reports.

• Manage spreadsheets.

• Greet and receive visitor.

• Prepare confidential and sensitive documents.

• Coordinates office management activities.

• Determine matters of top priority and handle accordingly.

• Prepare agenda for meetings.

• Takes and transcribes dictation.

• Helps prepare office budget.

• Plans events and volunteer activities.

• Maintain office procedures.

• Coordinate travel arrangements; prepares itineraries; prepares, compiles and maintains travel vouchers and records.

• Operate office equipment, such as photocopy machine and scanner.

• Coordinate committees and task forces.

• Relay directives, instructions and assignment to executives.

• Receive and relay telephone messages.

• Direct the general public to the appropriate staff member.

• Maintain hard copy and electronic filing system.

Job Details

Date Posted:	2014-08-11
Job Location:	Doha, Qatar
Job Role:	Secretarial
Company Industry:	Other
Joining Date:	2014-09-20

Preferred Candidate

Career Level:	Mid Career
Gender:	Male
Nationality:	Egypt; Lebanon; Palestine; Syria
Degree:	Bachelor's degree / higher diploma

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Date Posted: August 11, 2014 at 08:00AM

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Executive Secretary