Team Assistant - Qatar Rail

Job Purpose:

Provide high-level technical and administrative support to the Service Delivery team by conducting research, preparing reports and presentations, handling information requests and performing functions such as preparing correspondence, receiving visitors, arranging conference calls, meetings and recording minutes of technical meetings.



Duties & Responsibilities:

• Prepares, files and retrieves reports, memos, meeting minutes, letters, presentations, charts and other documents using word processing, spreadsheet, database, or presentation software

• Manages to incorporate and consolidate department and relevant stakeholders comments in final documentation.

• Maintains managers and department schedules. Owns the department calendar of meeting and key events.

• Opens, sorts, and distributes incoming correspondence, including faxes and emails

• Reads and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution

• Prepares responses to correspondence containing routine inquiries

• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants; as well as consultants, to coordinate a variety of complex executive meetings

• Answers phones and direct all incoming calls to appropriate party promptly and efficiently

• Communicates and handle incoming and outgoing electronic communications.

• Assists the department team with preparation of presentation materials

• Review and prepare executive summary of miscellaneous reports and documents; prepare background documents and outgoing mails as necessary

• Prioritize and manage multiple tasks and activities simultaneously, and follow through on issues in a timely manner

• Keep a track on all of the documents, spreadsheets and presentations that the department prepares

Job Details

Date Posted:	2014-08-31
Job Location:	Doha, Qatar
Job Role:	Administration
Company Industry:	Other

Preferred Candidate

Career Level:	Mid Career
Gender:	Female
Nationality:	United Arab Emirates; Bahrain; Djibouti; Algeria; Egypt; Iraq; Jordan; Comoros; Kuwait; Lebanon; Libya; Morocco; Mauritania; Oman; Palestine; Qatar; Saudi Arabia; Sudan; Somalia; Syria; Tunisia; Yemen
Degree:	Bachelor's degree / higher diploma

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Date Posted: August 31, 2014 at 12:58PM

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Team Assistant - Qatar Rail