Executive Assistant - Pearl Executive Search

Executive Assistant AED 15 - 17,800 Dubai, UAE

Our client is an established professional consultancy, and are recruiting for an Executive Assistant for their Dubai office. Main purpose of this position is to provide secretarial support to 2/3 Executives on full time basis and ad-hoc coverage as assigned by the Office Manager.

Responsibilities:

• Travel Bookings - Organising extensive business travel and accommodation on a daily basis for Executive/s and occasionally for other client staff on relative projects. Must be experienced in handling a high volume of travel arrangements

• Diary management - Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required

• Ensure Executives get to meetings on time with appropriate documentation - Acting as back up in managing other Executives’ and Principals’ diaries when their EAs are not available

• Call management - Handling and screening calls for Executive/s, taking and passing messages to Executive/s in a timely manner

• Organising conference calls as needed and maintaining call recor0d for accounts purposes

• Email management - Monitoring Executives’ email inboxes when they are out of the office or at meetings and taking action as necessary

• Appraisal management - Organising interview times as part of the company appraisal system for Executive/s at appraisal time

• Expenses and Timesheets - Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive/sand own expenses and timesheets by due dates

• Medical expenses - Coordination of reimbursement of medical expense for Executive/s and their families as part of the executive health scheme

• Meetings - If in the office, organising boardroom bookings and refreshments and If external meeting, organising all logistics

• Client relationships - Maintain and build good working relationships with Executives’ clients and their assistants via phone and email communication

• Executive and Principal General Admin - Proof reading and finalising of documents when required i.e. presentations, proposals, and letters, general filing, Assisting Executive/s client team in copying of documents if needed, client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date

• Other - Assisting other EAs during busy periods, assisting with the organisation of events as needed including dinners and outside events and provide reception cover on an ad-hoc basis

Job Details

Date Posted:	2014-10-29
Job Location:	Dubai, United Arab Emirates
Job Role:	Law/Legal
Company Industry:	Legal
Monthly Salary:	US $5,000

Preferred Candidate

Career Level:

Mid Career

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Company:

Date Posted: October 29, 2014 at 08:43AM

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Executive Assistant - Pearl Executive Search