EXECUTIVE ASSISTANT TO HM CONSUL GENERAL - British Embassy

Grade: A2(L)/13 Location: Dubai Reporting to: Consul General Contract: 2 Year Fixed Term Contract Job Reference: CH/DB/027/12/2014 The British Embassy, Dubai has a vacancy for an EXECUTIVE ASSISTANT TO HM CONSUL GENERAL, Grade A2(L)/13. This is a challenging role that requires excellent interpersonal and customer focus skills, tact, discretion and sensitivity. Some flexibility over hours is necessary, with a requirement to support events in the afternoon and occasionally the evening. This can be planned and managed in advance, in discussion with the Consul General. The successful candidate will be required to undergo security vetting procedures. Please note that due to the nature of this role only candidates that can obtain a high level of security clearance can be considered. Main Duties and Responsibilities:  Manage Consul General’s office: CGs diary commitments, liaising with major businesses in Dubai, UAE Rulers Courts, Dubai Government offices and FCO contacts, prioritising to successfully and efficiently meet confidential business and protocol requirements.  Greet CG visitors & make visitors feel welcome. Serve refreshments. Liaise with Security regarding entry and parking.  Efficiently and effectively deal with all internal and external telephone and email enquiries including visa requests from VIPs and liaising with the UKBA.  Prioritise and manage all incoming and outgoing correspondence, e-mails and requests. Format, send and track invitations to CG hosted events. Manage documentation and inform the CG of matters requiring attention.  Undertake general administrative duties; type the CG’s correspondence, format drafts and other documents; copy, despatch and electronic register of documents within timescale.  Manage the CG’s travel arrangements and bookings ensuring best value for money and efficient use of the CG’s time & on a daily basis provide transport itinerary to the CG driver.  Maintain the Embassy Register of Gifts.  Assist with CG arrangements for visiting VIPs and officials and wider Chancery & PPA department with VIP visits and programme arranging.  Manage support functions as required e.g. Secure VTC and ad hoc requests  To work closely with the Events and Residence Coordinator, helping to manage & organise social/business functions at CG residence. Liaising with organisers to ensure all Embassy requirements are met.  To take part in the Embassy emergency planning and any response to a Crisis

Job Details

Date Posted:	2014-12-30
Job Location:	Dubai, United Arab Emirates
Job Role:	Other
Company Industry:	Government Sector

Preferred Candidate

Career Level:

Mid Career

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Date Posted: December 30, 2014 at 11:16AM

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EXECUTIVE ASSISTANT TO HM CONSUL GENERAL - British Embassy