Human Resources Associate - G6 - United Nations High Commissioner for Refugees

ORGANIZATIONAL CONTEXT.

Human Resources Associate will function under direct supervision of the Human Resources Officer, assisting him/her in personnel administration and other HR related matters of staff under area of responsibility (AOR), including the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. He/she will assist in coaching and training of junior support staff. Incumbent will have close working relationship with the staff-related services in UNHCR, such as the Personnel Administration & Payroll Section, Medical Service, Staff Welfare and Global Learning Centre.

2.2 FUNCTIONAL STATEMENT. Describe the accountabilities, responsibilities and authorities associated with the position.

Accountability (key results that will be achieved)

- The workforce in the AOR is well-informed of and understands the organisation’s human resources policies and practices.

- UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.

Responsibility (process and functions undertaken to achieve results)

- Prepare HR related documents for the annual operations programme review. Provide input in the review of the training needs of the staff, making appropriate proposals to meet identified needs.

- Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations.

- Participate in the recruitment of local staff including the drafting of vacancy notices and arranging for typing, driving and/or other tests on the required skills. Draft submissions for the review by the local Assignments Committee (AC).

- Administer recruitment, assignment and reassignment of local staff in the AOR, in accordance with UN/UNHCR rules and procedures. Update personnel records in the office, including MSRP entries into HR module where this activity has been rolled out from PAPS to the respective office.

- Assist and coach administrative staff performing personnel administration related functions, including maintenance of the attendance, overtime and leave records.

- Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their onward travel to the field office, if applicable.

- Administer UNHCR medical insurance plan for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations.

- Maintain liaison with the counterparts at support sections and divisions at headquarters, as well as at the respective Bureau, on matters related to the personnel administration support, medical and other issues of staff welfare and safety.

- Perform other duties as required.

Authority (decisions made in executing responsibilities and to achieve results)

- Enforce compliance with the UN/UNHCR staff rules and regulations in the AOR.

- Prepare contracts and corresponding extensions in respect of locally recruited staff in the AOR for the authorizing officer’s approval.

- Clear calculations for payments related to personnel issues such as settlement of travel claims, overtime claims, hazard pay, MIP reimbursements, medical and security evacuations, shipment costs.

Job Details

Date Posted:	2014-12-30
Job Location:	Cairo, Egypt
Job Role:	Human Resources/Personnel
Company Industry:	Other

Preferred Candidate

Career Level:

Mid Career

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Date Posted: December 30, 2014 at 07:50AM

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Human Resources Associate - G6 - United Nations High Commissioner for Refugees