Administration Assistant - Naji Law Firm

Job Functions:







• Accurately Manage Client Records



• Prepare Client proposals and engagements



Create and maintain Clients folders and system.



• Efficient delivery of Client Services



• Coordinate all marketing activities



• Coordinate all functions and events



• Client review process - relationship management as required







• Provide IT support as required by the office



• Coordinate outsourced IT suppliers



• Effectively maintain company database and email



• Implement and assure all information security process and policies



• Ensure all staff are trained in the systems and applications required for their roles







• ensuring effective support of the whole business (Support Services)



• Ensure compliance with all policies and procedures during daily activities







• Prepare and update all relevant Policy and Procedures



• Ensure staff understand all relevant Secretarial processes (training if needed)



• Maintain filing system



• Assure timely and accurate management of company mail



• Assure courteous and effective management of Telephone, Reception, Fax, Photocopy services



• Assure courteous and effective Office communications and systems



• Coordinate Driver/Tea boy services to meet the needs of the Firm







• Provide support to the Accounting function as and when required.







• Maintain tidiness of personal work area



• Ensure furniture and fittings meet workplace needs



• Manage Office cleaning services







• Timely updating of:



- Annual vacation planning schedule



• Actively participate in (receiving and providing) coaching as requested







• Support recruitment process as needed



• Prepare documentation for Performance and Salary review processes as required



• Support staff induction processes



• Support and exit processes as required

Job Details

Date Posted:	2014-01-13
Job Location:	Riyadh, Saudi Arabia
Job Role:	Management
Company Industry:	Legal

Preferred Candidate

Career Level:	Mid Career
Gender:	Female
Degree:	Certification / diploma

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Date Posted: January 13, 2014 at 01:52PM

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Administration Assistant - Naji Law Firm