Main Responsibilities
• Collects all school fees in a timely manner through proactive planning and follow up with parents as well as ministries or companies which are responsible to pay the fees for some students in the school while maintaining positive relationships with them.
• Manages the school cash box ensuring cash is deposited in the school bank accounts according to set policies and procedures.
• Ensures school requirements of supplies, equipment, furniture, other tangible items and services are met in a timely manner optimizing on quality and cost of purchases and projecting a professional image with vendors.
• Ensures reimbursement process is done efficiently.
• Actively helps develop an attitude of teamwork among school staff, the integration of teaching and administrative staff and the promotion of positive morale within the school.
Main Duties:
Collection Officer
• Receives the payments (fees, booking fees, bus fees) .
• Receiving other income payments which include after school activities, picture, trips, canteen, notebook ……
• Manages Parents’ account which includes maintenance of their ledgers (Parents’ accounts reconciliation), follow-up changes on their accounts as discounts, additions, cancellation; reporting them to the school accountant in order to pass JV.
• Enters payments data daily in order to keep parents' accounts up to date.
• Makes and maintains of daily reports, such as:
o Daily Cash Book (entering the day to day transactions)
o Daily Summary of Income Receipt (fees, activities, canteen, pictures, uniforms, testing fees …… ). This means analyzing revenues
• Ensures that all the parents signing the financial policy of the year.
• Prepares any accounting forms requested by parents including but not limited to "to whom it may concern" letters.
• Answers parents’ questions regarding the fees.
• Follows balances of parents and checks them (weekly & monthly) and prepares the list of parents who are late in payment on 20-21 of each month in order to send them reminder (SMS) messages.
• Calls parents who are late in paying school fees and basically communicates effectively with them until they pay due fees.
• Writes timely reports on percentage of income from fees (parents' balances report) and income from activities on weekly and monthly bases. Always keep regular flow of information to be ready upon request.
• Compares actual collection with the planned budget (as fees incomes) to make sure that the school collection is as planned.
• Checks uniform invoices and calculates the monthly payment.
• Manages the school canteen (providing its supplies and collecting its monthly income).
• Deals with payment requests coming from school suppliers and prepares payment by preparing the required cheqes.
• File documents such as PVs and Receipts. Files such documents in the appropriate files, primarily documents pertaining to parents’ accounts, which should be placed in their file.
• Makes weekly backup of all data saved on the computer, which includes parents’ accounts, cash book, etc.
• At the end of the day, every day, provides the Accountant the updated cash book, receipts, PVs, and all other invoices or papers that Accounts requires.
Purchasing Officer
• Receives purchase requests of supplies, equipment, furniture and services from the Principal in order to looking for a good deals/offers.
• Helps in redefining needs by considering purchase requests and suggesting modifications that would result in cost-saving and/or better quality of merchandise/services.
• Finalizes purchase requests. Then contacts vendors to arrange for processing approved purchase requests in a timely manner, taking into consideration the quality and appropriateness of merchandize/services, cost/quality comparisons among different vendors and previous experiences with the vendors, if applicable.
Job Details
| Date Posted: | 2014-03-04 |
| Job Location: | Doha, Qatar |
| Job Role: | Accounting/Banking/Finance |
| Company Industry: | Education, Training, and Library |
Preferred Candidate
| Career Level: | Mid Career |
| Degree: | Bachelor's degree / higher diploma |
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Date Posted: March 04, 2014 at 12:51PM
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Cashier / Collection Officer - Hayat Universal School
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