ADMINISTRATIVE SUPPORT - Saudi Nationals Only - Parsons International Limited

Please Note:



This description has been designed to indicate the general nature and level of work performed by employees within this position. The actual duties, responsibilities, and qualifications may vary based on assignment and are not limited to those listed.



Role Summary



Reporting to the Project Senior Management team, the Project Secretary's role is to provide full administrative support to the Project Team to ensure smooth, effective and efficient management of their project activities.



In accordance with established procedures, the Project Secretary will perform a variety of routine and non-routine administrative, clerical, data collection, and report writing tasks specific to the project.



Key Responsibilities



Responsibilities will include but are not limited to the following:



• Preparing & maintaining design and construction records including: correspondence, agreements, design documents, submittals, contract changes, daily reports, proposal requests and payment applications in conjunction with the overall document control system



• Gathering statistics & general data to prepare reports for both internal & external use



• Reminding project staff of timesheet submittals and maintaining staff time-off schedule



• Reviewing time reports to verify accuracy of hours worked and corresponding project charges. Following up to ensure timely processing of corrections



• Tracking paid-time-off hours charged and maintaining schedule of future hours to be taken



• Creating & maintaining employee directory and related data pertaining to employees assigned to the project including company resumes



• Receiving, sorting, and distributing mail. Answering the telephone, taking and relaying messages in a timely manner



• Coordinating meetings & taking meeting minutes. Verifying their accuracy and distributing amongst project team



• Preparing presentations



• Maintaining the project database

Job Details

Date Posted:	2014-08-10
Job Location:	Riyadh, Saudi Arabia
Job Role:	Administration
Company Industry:	Construction

Preferred Candidate

Career Level:	Mid Career
Nationality:	Saudi Arabia

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Date Posted: August 10, 2014 at 04:22PM

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ADMINISTRATIVE SUPPORT - Saudi Nationals Only - Parsons International Limited