Main Duties:
Provide day-to-day administrative support to the Manager and department staff and perform various clerical functions such as preparing correspondence, receiving visitors, arranging and coordinating meetings.
Major Responsibilities/Duties:
Handle all administrative work for the department such as handling incoming/outgoing mail, correspondence, etc. and routing them appropriately for action.
Prepare and review routine and non-routine correspondence such as memos, letters, emails and other correspondence as required.
Receive visitors, arrange meetings, appointments and coordinate all logical needs for business trips on behalf of department staff with the relevant departments.
Compile presentation materials and business reports for review and meetings on behalf of the department.
Establish and maintain an effective filing system for all the confidential documents and reports and ensure they are stored in a safe and secure location.
Order and maintain adequate stocks of stationery and office suppliers for the department.
Attend department meetings and prepare and circulate minutes of meeting to attendees as required.
Perform simple translation of correspondences (Arabic/English) and assist in explaining content as may be required.
Assist in handling the department’s petty cash and ensure proper accounting and control to meet the approved needs.
Provide support for staff within the department on various requirements as requested and follow up with concerned departments.
Job Details
| Date Posted: | 2014-01-14 |
| Job Location: | Doha, Qatar |
| Job Role: | Secretarial |
| Company Industry: | Manufacturing and Production |
Preferred Candidate
| Career Level: | Entry Level |
| Degree: | High school or equivalent |
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Date Posted: January 14, 2014 at 07:53AM
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