Administrative Officer - Qatar Foundation

Job Purpose:

The Admin Officer’s role is to provide a wide range of support and information to the organization.

Job tasks include personal administrative support to the COO/Head of Operations & Development in

the daily administrative functions of QGBC and generally assist staff in carrying out their duties and responsibilities. This position is also responsible of the coordination between QGBC and QF different

departments and following up as needed. This position requires someone who can effectively manage multiple schedules, deadlines and demands. It is very important as it handles calls and email traffic, scheduling and supporting meetings and events, planning travel, preparing documents, and filing. Additionally it provides overall support to and coordination with all committees’ members of volunteers as well as staff.



KEY RESULT AREAS

Following are the key responsibilities which will evolve over time as QGBC programs develops;



ÿ Oversee administration, personnel, finance, and resources and maintain an inventory filing system.



ÿ Support in the day - to - day office administration, regular office maintenance and up-keep, reception desk management, staff attendance, maintaining different registers, correspondence, office stocks, dealing with suppliers, vendors and service providers, procurement of assets and equipments, contact database management, logistics management, travel arrangements and booking for project staff and preparing necessary administrative reports.



ÿ Support in reports preparation and assist with official correspondences drafting, distribution, and filing of a range of documents (meeting minutes, agendas, contracts, etc.)



ÿ Liaise with QF HR Dept to coordinate staff recruitment and hiring, assist with job interview scheduling, reference checks and coordination with HR directorate.



ÿ Provide QGBC staff with HR support; maintain staff vacation calendar attendance log, and expense claims, arranging for gifts, etc., with the support of logistics Assistant.



ÿ Liaise with QF financial department in tracking membership payments, issuance of invoices, eceipts and issue monthly financial reports.



ÿ Monitor QGBC’s accounts payable, accounts receivable and maintain general ledgers.



ÿ Assist Head of Operations and Development in budget preparation by coordinating and compiling data, researching past revenue and expenditures, making projections for the following year and making budget recommendations.



ÿ Prepare presentations, establish and maintain databases, and help in developing charts as needed.



ÿ Handling payment of training providers and vendors for services provided for QGBC, . promotional materials, printing services, etc. As per the agreements signed with QGBC.



ÿ Transform figures to charts in order to provide monthly report with regards to financial status of QGBC.



ÿ Provide input for improving Admin & financial performance as applicable by monitoring marketing expenses and other QGBC general expenses and deposits.



ÿ Support in setting up and administering an E-payment system for QGBC.



ÿ Any other job related duties as assigned by the direct supervisor.

Job Details

Date Posted:	2014-01-31
Job Location:	Doha, Qatar
Job Role:	Administration
Company Industry:	Community/Social Services/and Nonprofit

Preferred Candidate

Career Level:	Mid Career
Degree:	Bachelor's degree / higher diploma

Apply Now - Jobs in Qatar - Administration Jobs in Qatar - Search All Jobs

Company:

Date Posted: January 31, 2014 at 09:24PM

Apply Directly Here

Administrative Officer - Qatar Foundation