OFFICER - ASSISTANT DIRECTOR GENERAL (DG) OFFICE - International Centre for Sport Security

Job Purpose

To ensure ability of handling a wide range of administrative and executive support related tasks with little supervision. To provide support in all areas of the Director General Office.



Organisational Relationships



Direct Supervisor:

Manager DG Office & Projects



Authorities

Authorised to take effective decisions to ensure smooth operations within his/her scope of work.



Responsibilities

 Calendar management, requiring interaction with both internal and external executives and assistants

 Schedules of meetings, internal or external as requested and provide/arrange hospitality

 Reviews outgoing materials and correspondence for internal consistency and conformity with established procedures

 Coordinates division administrative procedures and systems

 Answers and screens telephone calls. Independently assesses nature of business responds to requests for information and provides assistance

 Screens and responds to mails in coordination with the line manager

 Invites for meetings and takes minutes from meetings

 Performs routine and administrative duties such as mailing, typing filing and other duties assigned

 Assist in forecast preparation and management

 Arrangement of national and international conference calls

 Detailed travel arrangement (flights and hotels in coordination with Officer Logistics; itineraries, etc.) and arrangement of visa letter for countries where necessary

 Prepares and creates meeting, event, workshop agendas

 Prepares reports

 Performs additional functions incidental to office activities



Process Involvement

 Maintains a Document Receipt with acknowledgements

 Prepares Document Distribution List for all information or transfer instructions

 Maintains a Task List for actions as per the Instructions of the Manager DG Office & Projects

 Prepares Minutes of Meeting and distributes the same to all attendees and applicable functions

Job Details

Date Posted:	2014-08-11
Job Location:	Doha, Qatar
Job Role:	Administration
Company Industry:	Sports and Recreation

Preferred Candidate

Career Level:	Mid Career
Degree:	Bachelor's degree / higher diploma

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Date Posted: August 11, 2014 at 08:39AM

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OFFICER - ASSISTANT DIRECTOR GENERAL (DG) OFFICE - International Centre for Sport Security