Secretary / سكرتير - MTTS (Modern Times Technical Systems)

Essential Duties:

1. Prepare minutes of meeting whenever held with company suppliers, freight forwarders, etc.

2. Schedule meetings and coordinate for the availability of the conference rooms and related attendees.

3. Prepare letters, mails, MEMOs etc., Based on the request of the Purchasing Manager.

4. Receiving couriered documents (DHL, TNT, Aramex…); updating the records on the designated files and notify the Purchasing Team of the same.

5. Handle the ordering of Stationery, business cards, letterheads to the department whenever applicable.

6. Handle the circulation of POs to concerned departments.

7. Prepare Request for Payments for Purchase Orders and submit them to the Finance Department whenever requested.

8. Prepare Request for Customs Duties to the clearing agent whenever requested.

9. Scan, photocopy purchasing documents whenever needed and requested by the Purchasing Manager/ team.

10. Create a proper filing system for the Purchasing Department.

11. Undertake any other assignment related to the core of job as per requested by Purchasing Manager.

12. Might upon urgent need whenever prevails, be required to deliver documents to clearing agent, or attest papers from chamber of commerce.

Job Details

Date Posted:	2014-12-31
Job Location:	Jeddah , Saudi Arabia
Job Role:	Secretarial
Company Industry:	Technical/Maintenance
Monthly Salary:	US $2,000

Preferred Candidate

Career Level:	Entry Level
Gender:	Male
Nationality:	India; Jordan; Lebanon; Philippines; Pakistan
Degree:	Bachelor's degree / higher diploma

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Date Posted: December 31, 2014 at 10:47AM

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Secretary / سكرتير - MTTS (Modern Times Technical Systems)