Document Controller - Qatar District Cooling Company

Job Objective



Responsible for filing and maintaining all Qatar Cool documents within the document management system. Follow standard Qatar Cool guidelines and formats to ensure all documents adhere to set standards.



Key Responsibilities and Accountabilities



. Collect, keep and file documents under jurisdiction / scope related to Qatar Cool’s business in a systematic and orderly manner.

. Control project documentation in accordance with the company’s procedures for document control.

. Administer and track incoming and outgoing documents (tenders, specifications, drawings, correspondences etc) as per existing policy / procedure / norms

. Log-in and file applicable department-related documents under DCC with due identification of the concerned department / subject / date to ensure proper archiving and retrieval.

. Distribute documents to concerned Secretaries to ensure necessary action from the concerned department.

. Record applicable incoming and outgoing correspondence, specifications, minutes of meetings and other department documentation and file which are routed through DCC in accordance with the filing system

. Conduct daily filing of correspondence, drawings and other documents.

. Participate in the follow up for priority items with relevant managers, engineers, consultants and contractors.

. Validate documents to check compliance to Qatar Cool’s standards as applicable / needed..

. Archive, copy and scan applicable project documents as per policy/ norm / procedure.

. Convert drawings to various file formats and upload / file as required.

. May participate in development of corporate document standards . font sizes, logo and all related format standards for Qatar Cool.

. Submit documents before the given deadline in order to avoid jeopardizing other departments because of a late submission of a document or file.

. Ensure departmental documents are traceable by documents, distributed to concerned secretaries, soft copies stored in appropriate folder as per approved document folder structure, set procedures and processes.

Job Details

Date Posted:	2013-12-24
Job Location:	Doha, Qatar
Job Role:	Secretarial
Company Industry:	Utilities
Joining Date:	2014-01-15

Preferred Candidate

Career Level:	Entry Level
Degree:	Certification / diploma

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Date Posted: December 24, 2013 at 07:18AM

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Document Controller - Qatar District Cooling Company