Personal Assistant Female Service Industry - Manpower Middle East

Our client, a multinational Automotive company is seeking a Personal Assistant. You will be directly reporting to the Regional Director - Middle East & Asia Pacific



Mission and main challenges

• Ensure the Regional Director is supported in their daily tasks as they require operationally

• Team Assistant to Head of Aftersales, Head of Marketing, VIP & Special Sales Manager.

• Team Support for Bentley Team (in the absence of Regional Co-coordinator)



Accountabilities:

• Providing 100% support to Regional Director

• Managing Brand Regional Director calendar

• Monitor emails and send emails on behalf of the RD on approval

• Coordinate appointments with discussion and agreement from RD

• Assisting Head of Aftersales, Head of Marketing, VIP & Special Sales Manager with travel bookings.

• Assisting Head of Aftersales, Head of Marketing, VIP & Special Sales Manager with expense claims and check their expense claims before RD signature

• Coordinate communication to the dealer network from RD and ensure that the appropriate reference numbers are assigned and documents filed on shared drive along with all other Regional Team communications.

• Business trip organization for the Regional Manager (in the absence of the Regional Co-coordinator).

• Shared role with Regional Co-ordinator, to ensure that there is a current and correct list of recommended hotels in the region and overseas and ensure that all travel is booked in the appropriate hotels.

• Expense calculation, reimbursement of RD,

• Organizing external Bentley Team meetings where necessary

• Team events organisation where necessary, workshops etc

• Shared role with Regional Co-ordinator to ensure coverage of all phone calls and enquiries coming into the Regional Office, managing out of office messages.

• Ensure that the vehicle Log is up to date of vehicles driven by RD

• Ensure all holidays are approved by the relevant RD & update the HR Attendance Chart

• Ensure all business travel is approved by the relevant RD

• Processing of invoices in coordination w/ Finance Dept and Reception

Job Details

Date Posted:	2014-08-10
Job Location:	Dubai, United Arab Emirates
Job Role:	Secretarial
Company Industry:	Automotive; Transportation; Secretarial

Preferred Candidate

Career Level:

Mid Career

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Company:

Date Posted: August 10, 2014 at 07:15AM

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Personal Assistant Female Service Industry - Manpower Middle East