Team Co-ordinator - FremantleMedia

Purpose:



This is a full-time Team Assistance role to provide comprehensive secretarial and administrative support to the Middle East, Africa and South Eastern Europe team based in Dubai in order to maintain the smooth day-to-day running of FME’s division. Being an energetic and commercially driven multi-tasker you will be responsible for coordinating interdepartmental cooperation within FME International by using your organisational, communication and inter-personal skills to establish and to develop long-term relationships with the local broadcasters and suppliers.



Main Duties & Responsibilities:



• To research available programme content and circulate to clients, includes checking Rights clearances and material availability

• Data management and Database management to ensure consistency and accuracy, including business written, screeners tracking, new and current client files

• Client liaison on contract and material progress to fulfil deal and supply information - acts as first point of contact

• General client support (incidents, questions, creation of clients on the web, problems with the web)

• Prepares deal memo / change memo and follows approval process with broadcasters and all FME departments

• Organising and co-ordinating invoices, and taxes certificates

• Co-ordination of formats for rights clearance, trademark registration, and production updates, flying producers and contracts - Iceland and Eire only

• Materials: ordering screeners, broadcast materials and publicity. Location and recall of on loan materials for new deals - coordinating with materials department and HE

• Supplying programme information to clients as and when required

• To co-ordinate travel, market schedules and any other related PA duties for SVP

• Responsible for travel expenses for SVP



General secretarial duties for SVP and VP:



• Travel arrangements including itinerary compilation & distribution

• Meeting room organization and assistance with arrangements for markets and trade fairs

• Diary, contact and expenses management

• Admin duties, including filing, photocopying and sorting mail

• Respond to general enquiries about FLW and its content portfolio

• Reception duties, including meeting and greeting visitors

• Restaurant, Taxi and courier organisation

• Support the arrangements for one-off events

• Organise and maintain good internal relations within FME colleagues internationally

• Cultivate and improve external relations with new and existing suppliers, producers and talents from various contact channels

• Anticipate principle needs surrounding scheduled events

• Attend bi-monthly meetings and prepare monthly meetings notes

• Keep on top and ensure subscriptions are maintained

• Set up and guide new joiners to the team, including IT issues and office facilities

• Organise and fill invoices, billing sheets, purchase orders or similar

Job Details

Date Posted:	2014-08-01
Job Location:	Dubai, United Arab Emirates
Job Role:	Administration
Company Industry:	Sales
Joining Date:	2014-08-17

Preferred Candidate

Career Level:	Mid Career
Degree:	Bachelor's degree / higher diploma

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Company:

Date Posted: August 01, 2014 at 03:52PM

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Team Co-ordinator - FremantleMedia